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Town of Upham Monthly Meeting July 7, 2009 Chairman Larry Anderson called the July meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. A full quorum is present. Also present were, James Jansen, Roger Henke, Leah Antoniewicz, Tim Murphy and 58 registered visitors. The Clerk read the minutes of the June meeting. Supervisor Jansen made a motion to accept the minutes as read. Supervisor Henke seconded. Minutes approved. The Treasurer reported the balance as of January 1, 2009 as $743,890.06, total receipts as of June 30, 2009 of $1,232,316.67, total disbursements as of June 30, 2009 of $1,799,885.80. Balance on hand as of June 30, 2009 was $176,320.93. Supervisor Henke made a motion to accept the Treasurer’s report. Supervisor Jansen seconded. Motion carried. Discussion took place regarding a request from the DNR for elevation verification of the culvert between Summit Lake and Greater Bass Lake. This project was originally completed to DNR standards, and Chairman Anderson expressed a concern as to who would be paying for a new survey, if required, to verify the elevation. Jerry Jacobus, Chairman of the Greater Bass Lake Protection & Rehabilitation District, hereinafter referred to as the Association, offered payment from the Association for the survey. Supervisor Henke made a motion to hire an independent surveyor to verify the elevation grade if required. Supervisor Jansen seconded. Motion carried. Jerry Jacobus asked for bids to be submitted to the Association for consideration. The Clerk presented Permit #821 Conditional Use Permit Application from Chad Boers of N9060 Point Dr., Summit Lake requesting to excavate and landscape as necessary an area adjacent to his home such that a walkout basement can be constructed. Supervisor Jansen made a motion to agree with the decision of the Variance Board. Chairman Anderson seconded. Motion carried. The Clerk presented the Waterway Marker Application and Permit as presented by The Summit Lake Association to place two buoys on Summit Lake to mark rock formations. Supervisor Henke made a motion to approve the application. Supervisor Jansen seconded. Motion carried. Chairman Anderson presented the June road improvement report and other town work including brushing, signs etc. Road maintenance plans were discussed and a quote from Scott Construction was reviewed. The quote included $24,222 to blacktop Greenway Lane, $11,691.46 to blacktop Forest Road, $12,810.26 to blacktop Pleasant Acres Rd, $23,271.00 to blacktop Black Oak Road for a total of $71,994.72 plus an additional quote to put cold mix and chip and seal on Bass Lake Road for $7,900 and Bogus Road for $10,680.00. The town board is still waiting for bids from other contractors. Chairman Anderson presented a quote from Kramer’s Building Supply of $8,357.28 for a 16’ addition to the town hall, which includes the engineering cost and labor. Chairman Anderson further explained that Bill Kelly can engineer the addition to the town garage with 30” overhangs and the town will have 2 years to complete the project. Supervisor Jansen made a motion to approve the addition and not to exceed $8,400.00. Chairman Anderson seconded. Motion carried. Budget revisions are as follows: Supervisor Jansen made a motion to move $7,000.00 from Hwy Construction to Capital Outlay for the garage addition. Supervisor Henke seconded. Motion carried. Chairman Larry Anderson made a motion to move $5,000.00 from Highway Construction to Highway Maintenance materials. Supervisor Jansen seconded. Motion carried. Supervisor Henke made a motion to move $6,000.00 from Highway Construction to Highway Crew Wages. Chairman Anderson seconded. Motion carried. Chairman Anderson presented Resolution #09-01 Payment of Routine Expenses to the Board. The purpose of this resolution is to pay bills at times other than those of bills, which are approved at the monthly town board meetings. Supervisor Henke made a motion to adopt Resolution #09-01. Supervisor Jansen seconded. Motion carried. Chairman Anderson presented drafts of job descriptions for the Transfer Site Operator and the Highway Maintenance Technician. He would like the board members to review and asked for discussion and possible approval of these job descriptions to be put on the August meeting agenda. Chairman Anderson presented a letter from the Langlade County Highway Safety Commission suggesting that a 4-way stop sign be installed at the corner of County Highway B and Summit Lake Road. After a brief discussion, Chairman Anderson made a motion to install a 4-way stop and stop ahead signs at the intersection of County Highway B and Summit Lake Road. Supervisor Henke seconded. Motion carried. Supervisor Henke and Supervisor Jansen audited the 2008 disbursement checks. Supervisor Jansen made a motion to state for the record that the 2008 books were audited and appear to be in balance. Supervisor Henke seconded. Motion carried. Supervisor Jansen made a motion to pay the bills. Supervisor Henke seconded. Motion carried. Supervisor Henke made a motion to adjourn the meeting. Supervisor Jansen seconded. Meeting adjourned. Leah Antoniewicz